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Office Assistant

London & South East

Office Assistant – Empire, Kerrang!, Mojo, Q, Grazia

• Editorial Support:
o Contracts for contributors and new suppliers
o Initiates and managers efficiencies for costs and workflow
o Oversee all local brand events, managing additional budgets and production
o Manages international travel
o Team management – vacancies/recruitment/promotions/job descriptions

• Financial:
o Ensuring compliance with cost controls/mark ups/billing
o Managing freelance support and cost monitoring
o Assisting Managing Editor in paying freelancers.

• Administration:
o Payments – troubleshooting
o Administering staff/contributor paperwork for advances and manual payments
o Administer IT access – Financial systems, email, software applications
o Communicate spending limits
o Monitor and control Corporate Cards and team expenses
o Support cross functions – assist other teams in making payments
o HR/Payroll forms for the team – staff letters/pay reviews/role changes/job descriptions
o Collating timesheets for processing
o Processing and coding invoices to the correct cost code
o Processing any old invoices that may come in

How to apply

Please send your CV to
Closing Date : 12.08.2016

Closing Date for applications is Saturday 13 August 2016

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